Lockmagic doesn't use passwords to encrypt content. Instead users specify a set of recipient identities to grant access to the encrypted content. The identity is typically the recipient email address since this information is already known and shared with other people.
This makes it very easy to share encrypted content without any risk of forgetting passwords. The sender simply specifies the other people idenities when encrypting content. There is nothing extra the sender needs to do when composing a secure message. The list of authorized recipients is taken from the TO, CC and BCC fields.
Each recipient must sign in to Lockmagic using the same identity granted by the sender. Recipients can sign in to Lockmagic by registering their email address or use google authentication without registration. Only after the recipient identity has been verified and authorized to access the secure content, is the secure content decrypted.
Your data is never transmitted on the clear and only after the encryption process is performed on the local device is the secure data transmitted over the network. Lockmagic encrypts the entire user message, body and attachments, inside the web browser. The generated encrypted message is then attached to a template message that is sent to recipients. Similarly, decryption is performed on the local device inside your web browser and your data is not transmitted or accessed outside of it. Recipients open and decrypt the secure attachment to view original message body and attachments. The secure message is always stored encrypted in GMail.
Open compose window and press the encrypt button on the toolbar. This will add a second button to the toolbar to add secure attachments. You must use this button to secure file attachments.
There is no mechanism to intercept the default gmail attach button behavior. The default gmail attach button uploads attachment unencrypted and must not be used. Instead, a secure attachment button is added to the compose window to securely attach files. Use this button to add encrypted attachments to the secure message.
Similarly, drag and drop must not be used. To allows ensure your attachments are securely sent, use the Lockmagic attach button.
You can use the regular GDrive button to attach files and document from Drive. By default, files added from GDrive will be downloaded and added to the secure message before it's encrypted and sent. Google Documents are converted to PDF files before attached to the secure message.
If you wish to share a link to the Drive document instead of attaching a copy, uncheck the 'Download Drive files ...' box under the options menu. Click on the encrypt button to display the options menu.
Lockmagic provides the ability to expire secure messages after a specified period of time to achieve a self destruction effect. Only the sender can open the secure message once it expires. Click on the secure button to display the options menu. Select the desired expiry period from the available values.
After a message is marked encrypted, press the Lockmagic button on the toolbar to customize the message policies. You can set an expiry time, protect against copy/paste and set an additional or alternate notification email address.
You can restrict the set of recipients that can copy/paste, print and save the message body and attachments. This is supported for PDF, Microsoft Word and image files. A watermark is displayed on the document with the recipient email address and a 'Do not copy' message. This is meant to prevent unintentional user actions and doesn't protect from intentional malicious actors that want to disable the protection and copy the content. It also doesn't protect against photography and screen snipping.
Lockmagic stores secure messages as attachments of regular template messages. In this manner, secure messages are processed and delivered to any email systems. The recipient opens the attachment to decrypt and view the secure message content.
To open the secure message, hover the mouse on top of the attachment and select the open icon as show on the image. You may be asked to 'allow popup window' to sign in to Lockmagic, select 'Sign in with Google'. Once you sign in, the message will be opened and shown instead of the template message directly inside the gmail browser window.
You can reply as normal and your reply will be automatically encrypted before it is sent.
In order to include attachments to the encrypted message you must use the Lockmagic attachment icon instead of the regular attach button.
You will be prompted to sign in only when needed during accessing secure content or viewing activity log. Enter your Lockmagic username and password or select 'Sign in using Google' to sign in with your gmail account.
Follow these steps to 'Unsend' or 'Recall' a secure message preventing anyone from accessing it.
Follow these steps to prevent specific people from accessing all of your secure content.
Lockmagic logs event access attempt on a secure message. As an author, you can view per message access log by following these steps:
Lockmagic maintains an activity log for every user. Every access attempt by anyone to access secure content is logged under the owner activity log. The full activity log can be viewed at any time or on a dashboard with timeline and world map.
Lockmagic enables users to request secure email messages from other people who may not have used Lockmagic before. Read the feature full details.
Lockmagic sends an email notification to the author on any 'unauthorized', 'expired' or 'blocked' access to secure content. When requested, success access also generates notifications.
The notification email contains details of the access including information about the content and person attempted the access. You will find status, email address, time and IP address. Use the map icon to view it in a map.
If the author installed Lockmagic Mobile App, a push notification is also sent to the author mobile device. Alternatively, the author may have registered for Lockmagic notifications on Slack. Slack notifications can be enabled at any time.